Administrative & Operations Coordinator
Part Time • Boca raton
Benefits:
- Free food & snacks
- Free uniforms
- Health insurance
Position Overview
MC Armor is seeking a highly organized and detail-oriented Administrative & Operations Coordinator to support daily business operations. This role is responsible for managing financial records in QuickBooks, overseeing inventory tracking, coordinating logistics, and ensuring that administrative documentation and compliance requirements are up to date.
The ideal candidate is proactive, reliable, and capable of managing multiple operational tasks while maintaining accuracy and efficiency.
Key Responsibilities
Financial Administration
- Maintain and update financial records using QuickBooks, handifox.
- Record invoices, payments, and expenses
- Assist with accounts payable and receivable tracking
- Coordinate with the external accounting firm for monthly reconciliation and reporting
- Organize financial documentation for tax and audit purposes
Inventory Management
- Track product inventory and stock levels
- Update inventory records and monitor discrepancies
- Coordinate with warehouse or production staff regarding inventory movements
- Prepare periodic inventory reports
Logistics Coordination
- Arrange domestic and international shipments
- Prepare shipping documentation and coordinate with carriers
- Track deliveries and ensure timely arrival of goods
- Support order fulfillment and logistics planning
Administrative Management
- Maintain and organize company licenses, permits, and certifications
- Track renewal dates and compliance requirements
- Manage office documentation and records
- Process payments related to operational expenses
- Support general office administration and coordination
Qualifications
- Associate’s or Bachelor’s degree in Business Administration, Accounting, Logistics, or related field preferred
-
2+ years of administrative or operations experience
- Experience with QuickBooks
- Strong knowledge of Microsoft Office
- Experience with inventory management systems is a plus
- Excellent organizational and multitasking skills
- Strong attention to detail and accuracy
- bilingual English / spanish
Key Skills
- Financial record management
- Inventory tracking
- Logistics coordination
- Administrative organization
- Communication and teamwork
- Problem-solving and accountability
Preferred Characteristics
- Highly organized and process-oriented
- Trustworthy with confidential financial information
- Able to work independently and prioritize tasks
- Comfortable working in a fast-growing operational environment
Compensation: $20.00 per hour
About Us
Your courage is our inspiration
Our company is responsible for designing, developing and providing solutions for specialized personal protection through clothing and innovative productsfor more than 32 years.
We are committed to the purpose of protecting the life of our customers from potential ballistic threats.
All our clothes meet high-performance quality standards and have gone through rigorous testing to guarantee its optimal performance. We also have multiple certifications recognized worldwide that support our products and processes.
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